5 Tasks Every Small Business Should Automate
Each small business owner has to deal with a lot of different tasks in order to successfully develop their business and scale their profits. An average small business owner used to work 52 hours a week over a decade ago. Today, those numbers have only increased, but luckily, thanks to many tools and advanced technologies, a significant amount of those endless tasks you have to do throughout the day can be handled and leave you more time for tasks that need to be managed manually.
A vast majority of IT experts believes that it is necessary to switch to automation for certain tasks in order to evolve businesses. An incredible 78 percent of business leaders expect these tools to free up to 3 full hours of time every day. And, it looks like these tools offer just that.
If you’re intimidated by the thought of introducing automation in your workflow, think about how much time you could invest in processing your big decisions, networking, and in all other tasks that require the human touch.
In this article, we’re presenting you the best ways to include automation in your small business, without sacrificing the quality of your overall work performance.
Often, email reading and writing emails are not regarded as tasks that suck a big chunk of our time at work. Maybe they are not so energy-consuming, but emails are among the most time-consuming tasks in all offices.
There’s even an estimate that says that business owners spend 25% of their time on email. Not so insignificant after all, isn’t it?
While some businesses need to answer personally to each email, others can find great ways to speed up their response process and reduce the time spent on emails. For example, if you’re frequently receiving emails of a similar content, or have a precise idea about frequently asked questions, you might benefit a lot from an automation email tool.
Check out canned responses in Gmail. This is not an entirely automated process, as you will have to select the right response, but it is a huge time-saver.
2. Repeating Invoices
According to 40% of business owners, bookkeeping is the worst part of owning a business. But, you simply can’t avoid it.
Approximately, each business loses more than 80 hours each year on accounting, and a big chunk of that time is spent on sending and following up on invoices.
If there are recurring invoices that you send out each month, then there are plenty of solutions to automate this boring task. One of them is to set automatic reminders to clients who may have forgotten to pay.
Another exhausting part of accounting is definitely payroll. If you are using direct deposit to pay your employees, you can find plenty of automation tools that can make handling payroll a task you won’t have to think about anymore. You can set up to automatically schedule, send, and track payroll, which will significantly reduce your time spent on accounting.
You might only have to revisit your payroll automation settings if any changes occur. However, if you pay your employees with paper paychecks, that might be much harder to automate.
4. Task Management
Plenty of small businesses nowadays use numerous apps in order to organize their workflow and manage daily tasks between their employees. Instead of losing hours and hours on organizing each app and working on how to organize your workflow (which is what 68.1% of enterpreuners say they do pretty much), find a solution that can coordinate between different apps and save you time from editing and updateing each of your digital to-do lists, organizing folders and handling reminders.
Instead of using all the apps you need separately, you can have them at one place, reduce the time you spend on these apps, and create more space for tasks that require more of your attention.
5. Reporting On Metrics
In order to grow your business and scale your profits, it is necessary to measure everything that matters for the final outcome of your business. Those might be visitors to your website, sales, sign ups, it doesn’t matter. If you work in such an environment where these statistics matter, you know how time consuming compiling and sharing that information can be.
You don’t have to stare at Google Analytics and browse through an endless amount of buttons in order to get the exact look of what is going on. After writing down all the statistics you need, you would send them out to your colleagues or clients. Instead of losing time on doing this on a regular basis, you can set up custom reports that you can download and immediately send out to your coworkers. Some platforms even have an option to send reports automatically once a week/month.